How to Recall an Email in Outlook for various devices

Knowing how to recall an email in Outlook is a skill which comes very handy in your day to day professional work.

Introduction

Emails are an important part of our everyday life, but we make mistakes from time to time. We may send an email to the incorrect recipient, fail to attach a crucial document, or say something we later regret. Fortunately, Outlook provides a message recall tool that allows you to reverse these errors.

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How to Recall Email in Outlook for Windows

• Launch the Outlook and then go to the Sent Items folder.
• To remember an email, double-click it.
• On the Message tab, click Recall This Message under Actions.
• Choose between deleting unread copies of this message and replacing unread copies with a fresh message.
• Delete unread copies of this message will remove the email from the recipient’s inbox if its not read yet.
• Replace unread copies with a new message will create a new message in the recipient’s inbox.
• Select OK.

For Mac

• Launch the Outlook and then go to the Sent Items folder.
• To remember an email, double-click it.
• Under Actions on the Message tab, click Undo Send.
• Delete unread copies of this message or Replace unread copies with a new message are the options.
• Press the Send button.

For iPhone

• Launch the Outlook app and navigate to the Sent Items folder.
• Select the email to be recalled.
• At top right corner of screen, tap the 3 dots.
• Choose Recall This Message.
• Choose between deleting unread copies of this message and replacing unread copies with a fresh message.
• Tap OK.

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For Web

• Sign in with your account on outlook.com in your preferred browser.
• Navigate to the Sent Items folder.
• To remember an email, double-click it.
• In the Ribbon you can find Undo Send button, under Message.
• Choose between deleting unread copies of this message and replacing unread copies with a fresh message.
• Press the Send button.

How to Recall an Email as an Admin in Outlook

• Launch the Outlook Admin Console.
• Navigate to the Mailbox settings page for the user whose email you want to recall.
• Select Mail Flow from the Mailbox Settings menu.
• Click Recall under Delivery choices.
• And then choose the options you want and click Save.

For Multiple Mailboxes

If you need to recall an email to multiple recipients, you can use the Recall Multiple Messages feature in Outlook for Windows.

• Launch the Outlook and then go to the Sent Items folder.
• Choose which emails you want to recall.
• Click Recall This Message in the Ribbon’s Message section.
• Delete unread copies of these messages or Replace unread copies with a new message are the options.
• Select OK.

Note: Doesn’t matter whether you are on windows or iphone or mac or web, if the email has been read, you will see a dialog box that says “This message has already been read. You cannot recall it.”

Conclusion

Message recall is a valuable feature that can help you to undo mistakes and save yourself some embarrassment. By following the steps in this article, you can learn how to recall an email in Outlook for Windows, Mac, iPhone, and Web.